Presentation Guidelines

Invited plenary talks (live via Zoom)

The plenary speakers should upload a PDF file with their slides to the Indico page before their talk.

Zoom sessions will be open 15 min before the start of the sessions to test connections.

The duration of the talks will be 25 min plus 5 min for questions and discussion.

The talks will be recorded and uploaded to the YouTube channel of the conference.

Asynchronous parallel talks (pre-recorded)

Asynchronous talks are recorded talks that should last less than 15 min. All speakers should upload two items to their contributions page:

  1. A PDF file with your slides
  2. A link to the video recording of your talk on YouTube

The deadline for uploading your material is August 23rd. This will ensure plenty of time for participants to watch your contribution before the discussion panel.

Recording your asynchronous talk:

The easiest way to record your talk is using Zoom. You can start your own meeting with yourself, share your screen showing your slides, and record. With the default settings, Zoom should create a .MP4 file in your Zoom folder after your meeting is ended.

Alternatively, latest versions of Microsoft PowerPoint allow to insert individual video recordings on each slide and export the presentation as a video in one of the video formats supported by YouTube (MPEG4, for instance).

More sophisticated recordings, including editing, are definitely welcome but not required.

Uploading your asynchronous talk to YouTube:

Create an account if you do not have one already or if you wish to upload your video to a non-personal account. You may create one by clicking on “Sign In”, followed by “Create account”. You will need an email address.

The title of your YouTube video should begin with the exact same talk title used in your Indico abstract submission followed by your name, followed by “ | TAUP2021”. An example of a TAUP2021 YouTube video title is:

Title | Name Surname | TAUP2021


Title | Surname, N. | TAUP 2021

YouTube supports most video formats, including the standard .MP4 format. This is the default video format generated by Zoom when recording.

Discussion panels (live)

The Asynchronous Speakers will also participate in discussion panels to answer questions live about their talks.

Hot topic parallel sessions (live)

A selection of the accepted parallel talks will be presented live in parallel sessions organized by topic.

The duration of these talks will be 12 min plus 3 min for questions. The speakers should upload a PDF file with their slides to the Indico page before their talk. Detailed instructions will be given to the selected contributors.

Posters (live - interactive platform)

All poster presenters should upload an A0 landscape pdf of their poster to their contribution in Indico by August 23rd.  All posters will be listed in an easily browsable index webpage and remain visible in the environment throughout the entire duration of the conference. During the poster session, poster presenters can "stand" near their poster to answer questions about it, engage in discussions, etc as one would in a physical poster session. We will have a test poster hall set up in advance for people to practice with.

How to upload a PDF of your contribution to the Indico of TAUP 2021

Log into Indico, using the same login as you did to submit your abstract.

Once logged in, the menu to the left will have an entry "My Contributions". Clicking there takes you to a page with your abstract.

Near the bottom of your abstract's page is a "Presentation Materials" line. On that line is a pencil-shaped icon. Clicking the pencil will pop up a dialog to let you upload your pdf.

Forums for questions/comments

All the registered participants will have access to the virtual environment of the conference, where they will find the schedule and links to all the materials. There, it will be possible to interact with all the speakers and participants via discussion forums.

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